Senior Maintenance Administrative Assistant (Whistler, BC, Canada) Whistler Blackcomb

• Housing: May Be Available
• Outlet: Maintenance Administration
• Expected Pay Range: $41,600 – $51,948
• Shift & Schedule Availability: Full Time, Year Round

Job Responsibilities:

• Demonstrate our Whistler Blackcomb and Vail Resorts core values: Serve Others, Be Inclusive, Do Right, Drive Value, Do Good, Be Safe, and Have Fun!
• Daily data entry of Maintenance timesheets
• Creating, scanning /closing work orders and monitoring requests SAP Software System
• Generating Daily Work Order Reports,  sending out to key stakeholders
• Entering Purchase Requisitions, receiving and following up on Purchase Orders in Coupa Procure-to-Pay system
• Monitor invoices, vendor statements and accrual reports as required
• Receiving calls on Building Maintenance Emergency Line and dispatching to appropriate team
• Creating lift tickets for on-mountain repairs or site visits conducted by contractors/partners
• Main point of contact for Work Force Management – scheduling software system 
• Assist with daily administrative duties in the Maintenance / Mountain Operations office
• Handling our internal and external guests in a manner consistent with corporate policy
• Working with and supporting VP’s, directors, managers, supervisors and planners as needed

Job Requirements:

• Confidentiality and good judgment
• Capable of establishing priorities and managing workload
• Must have strong organizational skills, excellent attention to detail and communication skills
• Enjoy an open office and team environment
• Familiarity with Whistler Blackcomb policies and procedures as well as previous Administrative Assistant experience is an asset
• Must have competent knowledge in computer programs, specifically MS Suite (Word, Excel, Teams and Sharepoint)
• Knowledge of Enterprise Management Systems such as SAP, Finance and Human Resource Applications such as PeopleSoft, Familiarity of Vendor Management Systems such as Coupa/OnBase.
• Prior knowledge of RPOS Software (Lift Access) is beneficial
   

Other requirements:

• Must be flexible as the work schedule includes weekends (ski/bike during the week when it’s quieter!)
• Work well independently and as part of a team.
• Able to meet deadlines and work under pressure.
• Knowledge of Whistler Blackcomb mountain operations.
• Familiarity with Enterprise Asset Management Systems (EAM) programs an asset.
• Required to complete a satisfactory criminal record check.

Physical Requirements:

• Weight Lifted – At least 25lbs
• Lifting Frequency – Some of the time
• Standing Frequency – Frequent
• Walking Frequency – Frequent
• Reaching – Some of the time
• Stoop, Kneel, Crouch, Some of the time
• Frequent sitting